FREQUENTLY ASKED QUESTIONS

COVID- 19

As of Friday 5th June 2020, following the updated guidelines from the Government and The Chartered Society of Physiotherapy we are now open for all physiotherapy lead services. We are required to complete a COVID-19 risk assessment in the first instance to minimise our close contact and so reducing our risk of spreading the virus.

 

Are you open for face to face physiotherapy?

Yes, but if you have not yet done so you must complete a COVID-19 risk assessment in the first instance. This is sent to you with your booking confirmation and we ask you to reply with your consent.

Are you open for Pilates and Strength and Conditioning 1:1's? 

Yes, but if you have not yet done so you must complete a COVID-19 risk assessment in the first instance. This is sent to you with your booking confirmation and we ask you to reply with your consent.

Social distancing will be maintained during all face to face 1:1 Pilates and strength and conditioning appointments and your current block purchases remain valid.

 

Are you open for Pilates and Strength and Conditioning studio classes? 

Yes, studio classes will reopen on Saturday 25th July, class bookings are now open via MINDBODY and our website foursideslondon.com.

We have taken extra measures to ensure your safety whilst enjoying our space, this includes:

  • Pre-booking-this is essential and in doing so you consent to us sharing your details with COVID-19 tracking services if required.
  • Reducing our class numbers to 3 maximum in order to maintain social distancing. This means as well as more than one metre space for you to train in, you will also benefit from 3:1 teaching.
  • All classes will have adequate ventilation and attendees will be side by side not face to face. We will maintain breaks between our classes to minimise cross over and our waiting area remains out of bounds for the time being. Please take care to maintain social distancing on entering and leaving as we only have our front door in use.
  • Please only arrive a few minutes before your class is due to start and use the hand sanitiser at the door way. Make yourway straight to yourclass studiowhere you will find a basket for your shoes and personal belongings.
  • There will be no sharing of equipment, you will have your own for the duration of the class which you will be asked to clean at the end. We will supply cleaning equipment for each attendee so there will be no need to share. Yourinstructorwill return all the equipment to its place after cleaning to prevent gathering at a pinch point.
  • You are required to wear a face covering whilst in our space however do not need to wear one whilst exercising. You are asked to adhere to social distancing during the class. Your instructor will be wearing a face visor as may occasionally need to come within one metre of you for instructing purposes. There will be no hands on feedback as this would require full PPE.
  • Please bring your own towel and water bottle which can be re-filled here if required.
  • Our bathroom is available for use but we encourage this for emergencies only! There are sanitising wipes to use before and after should you need it.

 

 

What precautions are in place at Four Sides London to minimise the spread of the virus and maintain public safety?

Under guidance from the government and the Chartered Society of Physiotherapy we have risk assessed our space and implemented specific operational and infection control measures including:

  • Thorough cleaning of all our medical and rehabilitation equipment, bathroom and treatment space between clients with suitable antibacterial solution and single use cloths.
  • Thorough hand sanitising and cleaning procedures by all who enter our space.
  • As per government guidelines during the appointment your physiotherapist will be wearing PPE including a fluid resistant mask, apron and gloves . As the client you will be asked to wear a face covering or mask as per government recommendations whilst in our space due to being within 1 metre of someone you don't normally meet and in an enclosed space.
  • Continuous air filtration in rooms where there is no window ventilation.
  • Continuing thorough daily deep cleaning of our entire space.
  • Removal of all fabric cloths, coverings and non-wipeable equipment.
  • All waste from our space be treated as clinical and disposed of accordingly.

 

What do I need to be aware of if I attend a face to face appointment?

  • Please do not arrive before your appointment start time as our waiting room is out of use currently to avoid the spread of the virus and prevent patient cross over.
  • Your appointment time includes time for your physiotherapist to clean the room appropriately after use.
  • For explanation of the mechanisms and risks of transmission and exposure of COVID-19 click here for further information
  • The nature of close client to physiotherapist contact during a face to face physiotherapy consultation. Your Four Sides physiotherapist will be within 2 metres of you during the appointment and is likely to use hands on to assess and manually treat you.
  • You will be asked to use hand sanitiser on entering our space. You will then be asked to wash your hands before and after your appointment. Before, during and after your appointment your physiotherapist will be following infection control guidelines including cleaning of all equipment, plinth, chairs, desks, laptops, sink and door handles between each client appointment.
  • By attending a face to face physiotherapy or Pilates/ Strength and Conditioning session you consent to contact tracing and us sharing your information with the government should this be deemed necessary.
  • You will be asked to confirm that you and your household are well, symptom free and following the latest government guidelines on social distancing on the day of your appointment.

 

With will happen to passes/sessions I purchased prior to COVID-19?

On Saturday 21st March 2020 our space closed for all non urgent Physiotherapy and Pilates/ Strength and Conditioning appointments and classes in line with the UK Government guidelines relating to COVID- 19.  All active passes/ sessions on all client accounts that could not be used were frozen.  We are unable to offer refunds however as we begin to reopen our services please email [email protected]to request an extension of your passes/ sessions to enable you to use them again. The passes/ sessions will be extended by the length of time for which our services were not available.

Our online classes and video services have different pricing options which are non transferable. Please contact [email protected]to request extension of your pass once we re-open.

Our cancellation policy remains the same for all classes and sessions (see below)

 

How can I attend your LIVE Zoom Video classes?

Anybody can join our LIVE classes which are done via Zoom. You can book as normal through MINDBODY and will need to have Zoom downloaded to your device. 15 minutes before the class you will receive a link and meeting ID which will allow you to join the class. You can have your video on or off and all participants are muted during the classes to ensure there is no background noise and you can hear your physiotherapist.

How do I know if the LIVE classes are right for me?
Before taking our classes or doing any exercise, it is your responsibility to know that you are fit and well and that the classes are suitable for you. If you are unsure of this we advise you to seek medical advice from a health care professional (which might include one of Four Sides London Physiotherapists). To the extent that we have not specifically assessed your body and specifically instructed you to carry out specific exercises, we are not liable for any actions and exercises you undertake. You are responsible for your own safety.
Booking, amending and cancelling appointments
Should I book through the website or MINDBODY app?
If booking for with us for the first time, we recommend you to use the 'Book Now' link on our website.  For subsequent bookings the MINDBODY app is the easiest way to book, amend and cancel appointments. Please note if you are using the app you need to link your online account; in the app go into settings and send verification email, verify that email and it will link your account to the app.
Why do I have to choose new or existing client?
All clients booking with us for the first time have to complete an intro session or initial consultation.  
In our Pilates and Strength Conditioning intro sessions our physiotherapists' screen for postural imbalances and movement dysfunctions. This allows us to tailer classes and programs to you and your goals.
New Physiotherapy clients will need to an initial consultation; where we complete a detailed assessment of your condition and create your treatment plan and rehab program.  
After you first session with us you will have full access to book from our 'existing client' menu.
How do I book an appointment/class using the MINDBODY app?
Once you have downloaded the MINDBODY app on your mobile device, search for Four Sides and add us to your favourites.  All appointments and classes available on our website can be booked through the MINDBODY app. Please note you are unable to do re-occurring bookings on the app.
What should I do if I have issues booking?
We hope that booking with Four Sides London will be as easy simple.  However if you do have any issues then please email [email protected] and we will contact you as soon as a member of the team is available.  We aim to respond to all client enquiries within 24 hours.
How do I book an appointment for me and my partner/family?
Please log on to your MINDBODY account and navigate to "My Info" and then "Profile".  There you can then "Add Family Member" and select if you want to pay for each family member through your account.
I've cancelled my appointment, why have I not received money back in to my account?
When you cancel an appointment or class with more than 12 hours notice, your MINDBODY account will be credited.  If you would prefer a refund of your payment, then please email [email protected] and we will arrange this for you.  If an appointment or class is cancelled within 12 hours, then we cannot credit your account or refund payment.
Why haven't I received a confirmation email for my appointment/class?
When setting up your MINDBODY account, in order to receive confirmation emails and receipts, you must "Subscribe to email reminders & notifications".  In order to activate this functionality, in your MINDBODY account, please navigate to "My Info" and then "Profile".  Click "edit" in your "Personal" information and then select "Yes" to "Subscribe to email reminders & notifications".  Make sure you click "Save" before leaving the page!
Can I not get hold of physio at Four Sides by phone?
At Four Sides London we want to welcome you personally in to our space and therefore we do not operate a reception.  We hope that you can find everything that you need on our website.  If you do have any questions or issues, please contact us at [email protected] and we will respond to your enquiry as soon as possible.  We aim to respond to all client enquiries within 24 hours.
How do I see how may passes I have left out of my block of 10?
Please log in to your MINDBODY account and navigate to "My Info" and "Account".  This will show you your "Account Balance".  On this page you can see how many passes that you have purchased, how many you have remaining and when they expire.
There are no classes available, what do I do?
Our timetables both on our website and on MINDBODY are updated in real time.  If you cannot find the appointment or class that your looking for then please select and search for another time.  If you find that the appointment/class you really want is frequently unavailable, then please contact us at [email protected] and we will try our best to accommodate you.
How do I book repeating sessions e.g. Same time every week?
You can only book recurring appointments using the MINDBODY booking tool. online. Once you have found your preferred appointment/class, when you reach the "Select Appointment Details" page, click on "Book Recurring Appointments".
There's no reception, do I need to check in to my appointment and how do I book another session?
When arriving at our space, if you are attending a class you can check in on our iPad via the MINDBODY check in app. If you are coming for an appointment there is no need for you to check in, our Physiotherapists will do all that for you.  If you are early for your session, please feel free to relax in our welcome area where your Physiotherapist will come to greet you. To book in another session you can log into your MINDBODY account either on our reception iPad before leaving (remember to log yourself out!) or at your leisure at home.
Can I pay for my appointment/class in cash on the day?
All of our payments are taken online through MINDBODY.  No cash is kept in our space and we are unable to accept cash payment for any sessions.
Appointments and classes
Why can't I book a class as a New Four Sides Client?
If new to us then you must complete a Four Sides Intro session before you can book in to a class.
Who will I be exercising with if I join a class of 4 or 6 people?
Our classes are open to anyone, of any age and any ability, male or female.  Our goal is to be at the centre of our community and we hope you will enjoy your class at Four Sides London whether with existing or new friends.
How do your wait lists for your classes work? 
We have a wait list of 2 people maximum per class. If you add yourself to a wait list then you will be informed by email if a space becomes available by being automatically booked into that class. The wait list will close 2 hours before the start of the class. If you are added to a class from a wait list and then go on to cancel, we retain our 12 hours cancellation policy.

Private medical insurance

 

Do you accept insurance Physiotherapy?

We are recognised for Physiotherapy by all major insurance companies. Please contact your provider for the terms of your policy. Most insurance companies will require a referral from your GP before commencing treatment. 

How do I claim for my session through my insurer?

BUPA/ AXA insurance- our contract with BUPA/ AXA is for 30 minute appointments only. Please book a COVID-19 Physiotherapy Initial REMOTE VIDEO appointment and email [email protected] with your membership number and authorisation code. You will be refunded once you have attended the appointment.

All other insurers: Follow our normal booking process for a Physiotherapy appointment (click on 'Book Now' on our website homepage). Select COVID-19 Physiotherapy Initial remote video. You will be required to pay for the appointment at the time of booking. Inform the Physiotherapist at your initial session that you are claiming through insurance and they will email you an invoice and receipt so that you can claim it back through your medical insurer.  

We are unable to guarantee that your insurer will pay in full for your treatment. Please discuss the terms of your policy and payments with your insurance provider.

Four Sides London provider numbers:

Bupa- 80013439.  

Axa- Laura Harman LH02175.  Jess Reed JR04410.  Emma Wrath EW01776. Anna Woolley AW05200. Melanie White MW04636